How do I track billable hours?

Start Clocksy's one-click timer against a client and project, or add a manual time entry with a start and end time. Mark each entry as billable or non-billable so your reports and invoices stay accurate.

Can I invoice clients from tracked time?

Yes. Select a client and date range and Clocksy builds a professional invoice directly from your tracked hours, including retainer and overage calculations.

What is retainer tracking?

Retainer tracking monitors how many hours a client has used against an agreed monthly retainer, updating automatically as time is logged and flagging when a client is close to or over their limit.

Can I track time for multiple clients?

Yes. Clocksy organises time by client and project, so you can track and report on multiple clients separately, even when switching between them throughout the day.

Is Clocksy suitable for agencies?

Yes. Clocksy supports multiple team members, client retainers, and reporting across a whole team, making it suitable for small and growing agencies managing several client accounts.

Can teams track time together?

Yes. Multiple team members can be assigned to the same client or project, with all tracked time rolled up into one report, and admins can see live sessions across the whole team.

Does Clocksy create timesheets?

Yes. Timesheets are generated automatically from tracked time entries, with no separate form to fill in, and can be exported for payroll or client billing.

Time tracking · Retainers · Client reporting

Time tracking for people who sell their hours.

Five clients, one timer, no Friday admin.

Clocksy is time tracking software for freelancers, virtual assistants, consultants and small teams. Track every client, keep retainers honest, and see what those hours were actually worth.

See how it works

14 days, the full product, reporting and retainers included. Built and run in the UK.

The timer

Pick the client, pick the project, press start. That's the only bit of Clocksy you have to touch on a busy day.

Timerclient, project, task and a billable toggle. Nothing else to fill in.

Client, project, task

Set once. Reused every time after that.

Billable or not

One toggle decides what a client ever sees.

Forgot to press it?

Add the time by hand and edit anything that's wrong.

“OMG I love Clocksy. It has completely changed how I manage my time and clients.”
Virtual Assistant

Who uses it

Virtual assistants, consultants, solicitors, freelancers and small agencies. Anyone billing their time to more than one client.

Three clients before lunch. Two more after.

Most trackers assume you do one job and go home. Clocksy's job is to know which client was which by Friday, and what each of them owes you.

09:15Client A: inbox and diaryRetainer

11:30Your own adminNot billable

16:30“How many hours have I got left?”answered below

Retainer tracking, included on every plan

Everyone knows how many hours are left. Including you.

Set the hours you've agreed and get on with the work. Clocksy counts down as you track, so nothing quietly runs over and nobody has to guess.

Allocated

the block you sold

→

Used

as you track, live

→

Remaining

the number they email about

Retainer hours can go straight into client reports. And if you'd rather they didn't email at all, the optional client portal lets them check for themselves.

You've tracked the hours. Now see what they made you.

Set what you charge and what the work costs you, and every tracked hour turns into a number you can use. It isn't accounting software. It's an honest answer to “was that client worth it?”

Charge ratewhat the client pays

Pay ratewhat the hour costs you

Revenuebillable hours, priced

Profitwhat's left after cost

Marginper client, per person

Charged. Paid out. What's left. In that order, and in one place.

Clocksy profitability: billable hours, total team hours, profit margin with revenue, cost and profit, total revenue, unbillable hours and time entries

Revenue and profitthe same tracked hours, priced at your rates

Automated client reporting

Your client reports send themselves.

Set it up once and the update lands in their inbox: daily, weekly, bi-weekly, twice monthly or monthly, on the day and time you choose. CC whoever else needs to see it, and add a note if you want one. Nobody has to ask on a Friday afternoon.

Need one right now instead? Set it to manual and run it on demand. PDF or CSV, HH:MM or decimal, whichever your client prefers to argue about.

2 automated report schedules on every plan· reports on demand any time · PDF, CSV, HH:MM, decimal

Clocksy scheduled and on-demand client reports, with a generated report and detailed time entries

Every day, in about ten seconds

One screen that already knows where you were.

Today's hours, the week so far, every retainer balance and the last few things you worked on. Pick one up and the timer's running. That's the whole daily routine.

The Clocksy dashboard: today's hours, the week so far, retainer balances and recent projects

Dashboardhours today, the week to date, retainer balances and where you left off

When “just me” becomes “the three of us”

Start on your own. Don't outgrow it in a year.

Hours worked, detailed entries, revenue and profit by team member. The same product, just with more people in it. Nobody's being watched. You're seeing where the work went and what it earned.

Just me

Timer, clients, retainers, reports.

Me and an associate

Their hours, their rate, your margin.

A small team

Contribution and profit, person by person.

Clocksy team overview: contribution by member with hours, revenue and billable share

Team overviewhours, revenue and billable share, person by person

Optional add-on

Want task management too? Add Tasks.

Create tasks, assign them to your team and organise the work on a board. Start the timer straight from a task and Clocksy already knows the client and project. Same clients, same projects, same tracked time. No second app to keep in sync.

See how Tasks works

The Clocksy Tasks board: To Do, In Progress and Waiting on Client columns with real task cards and a timer started from a task

Why Clocksy

Why not just any old timer?

Plenty of apps will count minutes. Clocksy is built around the way client work is actually sold.

Built around client work

Clients, projects, tasks and billable time are the shape of the product, not settings you bolt on afterwards.

Retainers are core, not an extra

Allocated, used and remaining hours are tracked on every plan, and can go straight into client reports.

Hours turn into money

Charge rates and pay rates turn the same tracked time into revenue, cost, profit and margin. No second spreadsheet.

Sized for smaller businesses

No integrations to wire up, no enterprise onboarding, and priced with freelancers and small teams in mind.

What our clients say

“The fact I can see my team and profit margins is a complete game changer for my business.”
Agency Owner

“It's amazing, I couldn't use anything else. Everything I need is right here.”
Freelance Consultant

“I've needed Clocksy forever. I love the fact I get an email with a breakdown of my usage each week.”
A Solicitor

14 days, the full product

Including reporting, not a cut-down version of it.

Retainers on every plan

Not reserved for the expensive tier.

Nothing to wire up

No integrations needed before it's useful.

Sensibly priced

Built for smaller businesses. View pricing

Fourteen days. The whole thing. Reports included.

Track one real week with your real clients and see what it tells you.

View pricing

Time tracking · Retainers · Reporting

Time tracking for people who sell their hours.

Five clients, one timer, no Friday admin.

For freelancers, VAs, consultants and small teams. Track every client, keep retainers honest, and see what those hours were worth.

See how it works

14 days, the full product. Built in the UK.

The timer

The Clocksy timer with client, project, notes and a billable toggle

Pick the client, pick the project, press start.

“OMG I love Clocksy. It has completely changed how I manage my time and clients.”
Virtual Assistant

Used by VAs, consultants, solicitors, freelancers and small agencies. Anyone billing time to more than one client.

Three clients before lunch. Two more after.

Clocksy's job is to know which client was which by Friday, and what each of them owes you.

09:15 Client ARetainer

11:30 Your own adminNot billable

16:30 “Hours left?”answered below

Retainer tracking on every plan

Everyone knows how many hours are left.

Set the hours you've agreed and get on with the work. Clocksy counts down as you track, so nothing quietly runs over.

Allocatedthe block you sold

Usedas you track, live

Remainingthe number they email about

Clocksy retainer tracking: allocated and used hours, the usage bar and automatic client reports

Same balance, whether you check it or they do.

Retainer hours can go straight into client reports, or let the optional client portal answer it for them.

You've tracked the hours. Now see what they made you.

Set what you charge and what the work costs you. Revenue, cost, profit, margin. Not accounting software, just an honest answer.

Charge ratePay rateRevenueProfitMargin

Clocksy profitability: billable hours, profit margin with revenue, cost and profit, and total revenue

Automated client reporting

Your client reports send themselves.

Set it up once: daily, weekly, bi-weekly, twice monthly or monthly, on the day you choose. CC whoever needs to see it, add a note if you want one. Nobody has to ask on a Friday.

2 automated report schedules on every plan · reports on demand any time · PDF, CSV, HH:MM, decimal.

Every day, in about ten seconds

One screen that already knows where you were.

Open Clocksy and the dashboard has today's hours, the week so far, every retainer balance and the last few things you worked on. Pick one up and the timer's running.

Today's hours, the week so far and every retainer balance, on one screen.

When “just me” becomes “the three of us”

Start on your own. Don't outgrow it in a year.

Hours, detailed entries, revenue and profit by team member. Nobody's being watched. You're seeing where the work went and what it earned.

Just me

Me and an associate

A small team

Clocksy team overview: hours, revenue and billable share, person by person

Optional add-on

Want task management too? Add Tasks.

Create tasks, assign them to your team and start the timer straight from a task. Same clients, same projects, same tracked time.

See how Tasks works

The Clocksy Tasks board: To Do, In Progress and Waiting on Client columns with real task cards

Why Clocksy

Why not just any old timer?

Plenty of apps count minutes. Clocksy is built around the way client work is actually sold.

Built around client work

Clients, projects, tasks and billable time are the shape of the product.

Retainers are core, not an extra

Allocated, used and remaining on every plan, and in your client reports.

Hours turn into money

Charge and pay rates give you revenue, cost, profit and margin without a spreadsheet.

Sized for smaller businesses

No integrations to wire up, and priced with freelancers and small teams in mind.

What our clients say

“The fact I can see my team and profit margins is a complete game changer for my business.”
Agency Owner

“It's amazing, I couldn't use anything else. Everything I need is right here.”
Freelance Consultant

“I've needed Clocksy forever. I love the fact I get an email with a breakdown of my usage each week.”
A Solicitor

14 days, the full product

Including reporting, not a cut-down version.

Retainers on every plan

Not reserved for the expensive tier.

Nothing to wire up

No integrations needed before it's useful.

Sensibly priced

Built for smaller businesses. View pricing

Fourteen days. The whole thing. Reports included.

Track one real week with your real clients and see what it tells you.

View pricing