For Virtual Assistants

Time tracking built for virtual assistants

Juggling several clients at once is the job. Clocksy keeps every hour organised by client, makes retainer hours easy to track, and helps you prove your value every single week.

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The VA workload problem

Where billing breaks down for virtual assistants

Too many clients, not enough structure

Switching between five clients a day makes it easy to lose track of which hours belong where.

Clients want to see proof of work

Without a clear weekly summary, clients are left wondering what they're actually getting for their retainer.

Retainer hours are hard to monitor

Knowing exactly how many hours are left on a client's package shouldn't mean manually checking a spreadsheet.

Full job lifecycle

Track time across every client retainer

01

Client Onboarding

Log onboarding and setup time for each new client relationship.

02

Daily Task Execution

Track time per task as you switch between clients throughout the day.

03

Weekly Reporting

Capture the time spent compiling updates and reports for clients.

04

Retainer Monitoring

See exactly how many retainer hours are left for each client, in real time.

05

Renewal & Review

Use a full record of tracked time to support renewal and scope conversations.

The real cost of winning work

See the hidden hours behind a 20-hour monthly retainer

Job value20-hour monthly retainer
Inbox & calendar management7 hours
Client check-ins3 hours
Reporting & admin4 hours
Ad-hoc requests4 hours
Hours that go unrecorded without trackingOften 5+ hours/month

Untracked ad-hoc requests are usually the first thing to quietly eat into a retainer.

Who it's for

Built for virtual assistants teams

Virtual assistantsOnline business managersExecutive assistantsSocial media managersCustomer support VAsBookkeeping VAs

Show clients exactly what their retainer bought. No spreadsheets, no guesswork.

FAQ

Common questions from virtual assistants

Yes. Clocksy is built around managing several clients at once, with time, projects, and retainers tracked separately for each.

Yes. Set a monthly retainer per client and Clocksy automatically tracks how many hours have been used.

Yes. Clocksy includes a client portal where clients can log in and view their own hours and reports, and you can schedule reports to send automatically.

Yes. You can mix retainer-based and pay-as-you-go hourly clients in the same account.

Ready to get billing right?

Start tracking time and sending client-ready invoices today.

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